Private Equity Operations Service Leader

Quintet Luxembourg, Luxembourg, LUX, L-2955
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Purpose of the Job


Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. We are a bank headquartered in Luxembourg , with branches in Germany, Netherlands and Belgium and a subsidiary in the UK and supervised by the ECB with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes. 

The successful candidate will work as the right-hand man of the manager of the new team created for Private Equity Operations and Operation oversight officer, especially on our outsourced Corporate Actions operations (in the Cash and Securities Transactions department). The job is to support the manager to set-up the new team for Private Equity, then to follow all operational tasks linked to this activity and to follow our daily inquiries on our outsourced Corporate Actions Operations. 

Key Accountabilities


  • Be the back-up of the manager for all tasks linked to the team 
  • Organize the Private Equity tasks on a day-to day basis 
  • Participates in all activities related to the Private Equity operations done for our clients (Private / Professional) and in the follow-up of Operations Oversight (Corporate Action) 
  • Participate in the set-up of the new department for Private Equity and provide constructive input 
  • Work in close collaboration with all departments involved in Private Equity business (Funds Trading, Securities Transfer, Reconciliation department, Securities Master File) to ensure the accuracy, timeliness and completeness of all transactions related to Private Equity  
  • Close follow-up and regular chasing of counterparties and Transfer Agents to collect all information and contract notes relating to the transactions in Private Equity 
  • Respond effectively to client queries and provide complete and accurate transactions details 
  • Adopt a risk based approach and escalate any issues when relevant    for risk mitigation and propose solutions 
  • Ensuring the accuracy, timeliness and completeness of all transactions 
  • Follow up failed transactions and justify all pending trades, ensures in due time the relevance of explanations linked to discrepancies and that the gaps observed are resolved 
  • Works closely with other banking services in order to respect the delivery deadlines and respond effectively to clients’ requests 
  • Ensuring a relevant escalation process when required for risk mitigation, provide investigation especially in case of sensitive/risky items with potential financial impact 

Knowledge and Experience


  • Bachelor Degree in Accounting, Banking, Business administration or Economics  
  • Very good understanding of Financial Instruments , Funds and Private Equity  
  • Good knowledge of Banking activities , Markets, SWIFT 
  • Knowledge of Corporate Actions and Proxy Voting  

Attributes and Qualities


  • Being reliable, responsible, autonomous, and fulfilling obligations on time 
  • Interpersonal skills allowing good interaction in the team 
  • Good analytical skills and solution-oriented  
  • Collaborative and supportive team player 
  • Ability to work in a fast-paced environment and operate under pressure 
  • Willing to deliver high standards of service to our clients 
  • Ability to quickly pick up new systems and processes. 
  • Ability to structure and prioritize tasks 

Technical Skills


  • Swift, Good command of MS-Office package is essential. 

Languages Skills


  • Fluent in English and French  
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