Compliance Monitoring Officer

Quintet Luxembourg, Luxembourg, LUX, L-2955
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Purpose of the Job


Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. Compared to others, we are small (<2,000 employees across 50 European and UK locations) with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programs.

The successful candidate, part of the Compliance department, will contribute to the delivery of the Bank’s compliance monitoring programme (CMP) and in doing so, create a record of the firms’ compliance with its regulatory and legal obligations.  
Providing clear direction to the 1st line of defense (1LOD); supporting their closure of any gaps in the current operating state through agreed actions and deadlines. Supporting the local CCO and Group function in providing the positive assurance required under the CMP methodology.

Key Accountabilities



  • Ensure the enforcements of the group monitoring tools and methodologies and advise in that respect. Evolving, adapting and designing CMP testing sheets under the direction of the functional Head;
  • Propose advice on performing controls, more efficiently and best practices on how others are performing their controls;
  • Participate to controls throughout the Bank with regard to the compliance monitoring program framework;
  • Assist in and performs the planning of the monitoring tasks / testing sheets, the drafting and issuance of review report(s) with regards to compliance monitoring;
  • Assist in the reporting of the progress of the monitoring plans and the follow-up of the outstanding compliance actions resulting from the compliance monitoring; 
  • Participate to and review of annual compliance risk assessment results;
  • Actively contributing through monitoring to a ‘live’ compliance risk assessment of the firm;
  • Delivery of compliance tests on time, in accordance with strict compliance monitoring plan schedule;
  • Maintaining excellent record keeping – correct use of test folders, version control, naming conventions;
  • Engage with business pre and post testing; monitoring and verifying the completion of actions which help the business demonstrate positive compliance with its regulatory and legal obligations;
  • Supporting and undertaking Compliance Reporting: reporting and notifications to regulatory bodies as required, internal management reporting, register maintenance, exemplary Conduct and Behaviour, strong work ethic which understands the importance of meeting deadlines through a ‘can-do’ attitude. 
  • Work and conduct yourself with skill, professionalism, discretion befitting a member of the Compliance Department, across the business to engage stakeholders in a positive way with a focus on delivering outcomes.

Knowledge and Experience


  • Working knowledge of local regulatory and/or legal requirements across investment management, wealth planning and asset servicing.  
  • A first experience in compliance monitoring is required
  • Delivering and/or assessing delivery of, the above through analysis of: Client files, procedures, processes, record keeping.
  • Delivering regulatory change within a credit institution
  • Understanding, responsibility, expectation and governance of a 3 lines of defense model.
  • A working understanding of outcomes based regulatory compliance work.
  • University degree, highly preferably in Finance/Economics

Attributes and Qualities


  • Ability to consider the client in each and every aspect of the work that we do as a function 
  • A clear understanding of the requirement to maintain an independent Compliance function and exercise of complete discretion and independence in the performance of their duties.
  • Ability to engage people effectively in order to recognise and achieve agreed outcomes.
  • Ability to understand regulatory text – regulation, directive, guidance – and understand the practical implications its application to commercial practice.
  •  Excellent business writing skills the ability to summarise at high level as-well-as explain detail findings clearly and concisely
  • Ability to apply root cause analysis to findings in order to create effective actions
  • Demonstrate a fundamental understanding of the audience and the aim of the task at hand.
  • Excellent record keeping - use of ascribed folders, naming conventions, dating and version control – required to create a lasting and robust records which the senior managers can rely on. 
  • Effective diary and work management
  • Principled - naturally living the values of good conduct and behavior.
  • A true team player – work at all times in support of the Client, the Bank, our function and each and every member of the wider team in support of our corporate values 

Technical Skills


  • Excellent written, verbal, numeric and comprehension skills
  • Relevant qualifications through industry body or educational institution.
  • Microsoft Office proficient

Languages Skills


  • Fluent English and any European language would be advantageous 


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