Executive Assistant

Purpose of the Job

Puilaetco - A Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. We are a bank headquartered in Luxembourg, with branches in Belgium, Denmark, Germany, Netherlands and a subsidiary in the UK and supervised by the ECB with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth

When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes. 

The Executive Assistant is accountable for assisting in any administrative task/concerns related to the positions of the local management committee and its stakeholders. This should result in effective support taking away any operational/organisational tasks.

Key Accountabilities

• Organizing and maintening agenda up to date and arranging appointments and meetings for management committee members and their teams
• Proactive follow-up of outsdanding items, including proactive follow-up of emails, regullar and registered mail and copyletters
• Organizing meetings and ensuring that support material is available and logistical support in place, including agenda items and documented minutes, IT related setup and catering needs
• Arranging travel and accomodation / follow-up execution and resolve last minute issues
• Managing budgets / expense declarations
• Organize access, filtering meeting request/calls, interact with persons at different levels in the organisation with respect
• Coordinate IT issues with the IT team (including access rights management)
• Ensure administrative support for dedicated tasks with HR, Reception, Marketing and Communications teams
• Manage the management committee adminsitrative governance (meeting minutes, planning, action logs, …)

Knowledge and Experience

• Pre Higher Education (A Levels or equivalent)
• At least 3 years experiece in a similar role

Attributes and Qualities

• Ability to work in a fast-paced environment and adapt quickly to changing needs and priorities
• Keen interest in administrative support 
• Critical Thinking & Problem Solving
• Attention to Detail
• Collaborative Teamwork
• Good Time Management
• Client-Centric Mindset

Technical Skills

• MS Office proficiency 
• Strong problem solving skills

Languages Skills

• Fluent in French, Dutch and English