Accounts Payable Agent (12 months fixed-term contract)

Purpose of the Job

Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. 
We are a bank headquartered in Luxembourg , with branches in Germany, Netherlands and Belgium and a subsidiary in the UK and supervised by the CSSF with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes. 

The successful candidate will work as part of the Regulatory Finance function in Luxembourg within the Accounts Payable department.

Key Accountabilities

• Participate in the centralized invoices process management
• Manage invoice bookings and payments
• Contribute to the implementation, maintenance, and improvement of process efficiency and security within the group P2P tool
• Prepare monthly VAT reports and contribute to the annual VAT report
• Perform controls to ensure correct allocation of invoices to budget lines and apply necessary corrections
• Monitor and control provisions related to administrative expenses
• Liaise with the group entities in the context of the centralized invoice management (support with investigations)
• Perform manual bookings related to invoices, including re-invoicing to  branches-subsidiaries, handling specific cases, and making corrections
• Ensure an effective second line of defense to prevent inappropriate ongoing payment

Knowledge and Experience

• Working knowledge of invoice processing and banking workflows.

Attributes and Qualities

• Strong written and verbal communication skills
• Attention to detail and discretion
• Adaptability and flexibility in a dynamic environment
• Collaborative mindset and effective teamwork
• Critical thinking and problem-solving abilities

Technical Skills

• Accounting skills
• Ability to use IT tools  and accounting software

Languages Skills

• Fluent in French and English