Settlement & Invoicing Administrator

Quintet Luxembourg, Luxembourg, LUX, L-2955
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Purpose of the Job


Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. Compared to others, we are small (<2,000 employees across 50 European and UK locations) with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programs. The successful candidate will work as part of the Transaction Processing Client team. The main purpose is to contribute handling operational tasks linked Securities (Equities / bonds / funds / ETF / …). The main purpose is to perform day to day tasks linked to Securities Invoicing and Settlement in relation to our clients (Private clients / Institutional clients / Branches and affiliates). The settlement officer will be in charge of the invoicing and settlement of securities transactions versus payment, ensure a timely settlement of the transactions and the follow-up of the cash aspects (payments and reimbursements).

Key Accountabilities


  • Participates in all activities related to the settlement of securities operations done through our Execution desk, including the pre-matching and matching of the execution instructions, the invoicing of the client and market sides, the transmission of settlement instructions to sub-custodians, the follow-up of the payment subscription, the reimbursements and the chasing of counterparties in case of missing settlement confirmation
  • Ensuring the accuracy, timeliness and completeness of all transactions 
  • Follow up failed transactions and justify all pending trades, ensures in due time the relevance of explanations linked to discrepancies and that the gaps observed are resolved 
  • Works closely with other banking services in order to respect the delivery deadlines and respond effectively to clients’ requests 
  • Ensuring a relevant escalation process when required for risk mitigation, provide investigation especially in case of sensitive/risky items with potential financial impact 

Knowledge and Experience


  • Bachelor Degree in Accounting, Banking, Business administration or Economics 
  • Very good understanding of market rules and regulations in settlement industry, cut-off 
  • Good knowledge of financial products, SWIFT, Markets 

Attributes and Qualities


  • Being reliable, responsible, autonomous and fulfilling obligations on time
  • Collaborative and supportive team player 
  • Ability to work in a fast-paced environment and operate under pressure 
  • Willing to deliver high standards of service to our clients 
  • Ability to quickly pick up new systems and processes
  • Ability to structure and prioritize tasks 

Technical Skills


  • Swift, Good command of MS-Office package is essential

Languages Skills


  • Fluent in English and French 
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