Reconciliation Administrator

Quintet Luxembourg, Luxembourg, LUX, L-2955
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Purpose of the Job



Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. Compared to others, we are small (<2,000 employees across 50 European and UK locations) with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programs.

 Driven by a sound risk awareness, the ideal candidate will process cash and securities reconciliation of holdings held with external counterparties, perform a second level of controls to confirm the holdings appropriately registered, and follow and report adequately all cash and securities discrepancies. 

Key Accountabilities


  • Daily reconciliation of dedicated cash and/or securities accounts (accounting versus holdings confirmed by external counterparties).                                    
  • Analysis of holding discrepancies and allocation of outstanding items to concerned business entities. Ensure a close follow-up of breaks and contribute to a timely discrepancies resolution and escalation when needed to the management, with a specific careful attention to riskiest items.            
  • Act together with business entities and external counterparties for specific investigations.        
  • Develop regular contact and build strong relationship with internal clients, business stakeholders and external counterparties.                                        
  • Ensure a good knowledge on the counterparties processes in order to better manage accounts to reconcile.                                             
  • Participate in temporary tasks on physical reconciliation (precious metals and physical shares).    
  • Write operations guidelines in his/her business area.                            
  • Contribute to continuous improvement processes and projects in the scope of the Reconciliation Dept.cts in the scope of the Reconciliation Dept.

Knowledge and Experience


  • Bachelor's Degree in Finance, Economics or similar is an advantage 
  • Experienced less than 5 years in Banking activities 
  • High risk awareness 
  • Good understanding of operational departments and its interactions 
  • Good understanding of operational processes in relation to each business activity within Operations 
  • Good understanding of financial instruments characteristics 

Attributes and Qualities


  • High adaptability to a complex multi-system environment 
  • Excellent interpersonal skills 
  • Good organization 
  • Rigorous, tenaciousness and challenging spirit 
  • Strong analytical skills and ability to summarize 
  • Team working skills 

Technical Skills


  • Proficient use of MS Office (Excel, Word)

Languages Skills


  • Fluent in English and French, any other language is an advantage
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